There are some very simple things you can do to ensure you run better meetings:
Invite the right people
The first tip is one of the most important: to invite the right people.
The preselection of participants should be aligned with both the subject of the meeting and the objectives.
Workers participating in each type of meeting may not be the same so we must take special care to make sure we have the right people. It’s essential.
Meeting agenda
Now that we’ve invited the right people, we must put forward an agenda that’ll indicate:
1. the topics for the meeting
2. the expected objective for each point such as Informing, Exchanging, Generating ideas, View or Decide
send or make available the necessary documentation for the participants’ preparation
Time allocated
In most meetings, the time allocated for a meeting is at least 1 hour.
But meetings can last less than the time we initially planned for them. How ?
With better planning ! By writing a detailed agenda indicating three things: the topics covered, by whom and how much time is allocated for each one.
Timekeeper
The timekeeper role is to inform participants if they exceed the time allocated to them. The goal is not to do discipline, which no one likes to do but to simply inform participants as time progresses.
If all participants agree that more time should be given, then the meeting continues but it does so with full knowledge of the changed timeline.
Send to minutes of meeting quickly
Once the meeting has ended, participants usually expect to receive a minutes of meeting that will indicate the main points discussed. DocuMeet will do it for you automatically.
These five basic tips help you better manage your meetings and thus enhance the employee’s engagement while also increasing your meetings success rates.
DocuMeet has the features you need to succeed in all of these tips with both fluency and compliance. Offering a structured approach to planning, implementation, and monitoring of meetings.
DocuMeet will breathe new life into your meetings.
DocuMeet - Make meetings worth everyone's time !
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